The mission of the ASDP (Asian Society of Digital Pathology) is to promote the widespread adoption of digital pathology in Asian countries through fostering collaboration, promoting research and development, and facilitating knowledge exchange among its member countries.

Its objects are:

1. Promote and advocate the adoption of digital pathology technologies and best practices among Asian countries.
2. Facilitate collaborative research and development projects to address regional healthcare challenges using digital pathology solutions.
3. Organize international conferences, symposiums, workshops, and educational programs to disseminate knowledge and expertise in digital pathology.
4. Develop and endorse standardized guidelines for data sharing, interoperability, and ethical considerations in the implementation of digital pathology systems.
5. Foster partnerships with legal entities such as academic institutions, healthcare organizations, technology companies and industry stakeholders to support innovation and technological advancements in digital pathology.

The membership of the Society shall consist of

1. Individual/Ordinary Members
2. Corporate Members
3. Honorary Members

Individual/Ordinary Members:

1. Eligibility: Professionals with a scientific or professional interest in Digital Pathology. These members may be researchers, clinicians, educators, or industry experts.
2. Rights and Privileges:
1. Voting Rights: Individual members have the right to vote in society matters, including elections and decision-making processes.
2. Eligibility for Office: Individual members are eligible to hold office positions within the society.
3. Responsibilities: Individual members are encouraged to actively participate in the Society's activities, contribute to the field, and uphold the Society's values.

Corporate Members:

1. Eligibility: Medical device firms, businesses, business organizations, and other registered bodies with commercial interests in digital pathology.
2. Rights and Privileges:
1. No Voting Rights: Corporate members do not have voting rights in society matters.
2. Ineligibility for Office: Corporate members cannot hold office positions within the society.
3. Responsibilities: Corporate members are to nominate only one representative from their organizations and are expected to support the Society's initiatives, collaborate with individual members, and contribute to the advancement of digital pathology.

Honorary Members:

1. Eligibility: Honorary membership is conferred upon individuals who have made exceptional contributions to the field of digital pathology or significantly impacted the society.
2. Nomination and Approval: Honorary members shall be nominated by the Society's Board and approved by a majority at the General Meeting.
3. Rights and Privileges:
1. No Voting Rights: Honorary members do not have voting rights.
2. Ineligibility for Office: Honorary members cannot hold major office positions.
3. Recognition: Honorary members are acknowledged for their outstanding achievements and dedication.
4. Responsibilities: Honorary members are invited to the Society's events and contribute their expertise.

Rights and Responsibilities

A person wishing to join the Society should submit their particulars to the Board using the prescribed application form.

The Board will decide on the application for membership.

Annual subscriptions are payable as follows: The annual membership due for individual and corporate members shall be fixed by the Board, payable in advance, and include a year's electronic subscription. Honorary Members are not required to pay any fees.

The income and property of the Society when so ever derived shall be applied towards the promotion of the objects of the Society as set forth in this Constitution and no portion thereof shall be paid or transferred directly or indirectly by way of dividend or bonus or otherwise how so ever by way of profit to the persons who at any time are or have been members of the Society or to any of them or to any person claiming through any of them.

Members lose their memberships when one of the following occurs.

1. Upon non-renewal of their annual membership fee.
   Voluntarily
2. by written request to the Board.

The Executive Committee shall have power to expel any member.

1. who has been convicted in a court of law and sentenced to imprisonment for a period of over 1 year (one) without the option of a fine, or
2. whose conduct is detrimental to the honor and interests of the Society or calculated to bring the Society into disrepute, or
3. who has willfully and persistently refused to comply with the constitution of the Society.

Any member dealt with under section 2 of this Article shall have the right to appeal to an Extraordinary General Meeting called for this purpose. The Executive Committee shall call an Extraordinary General Meeting if requested to do so by any aggrieved member within 21 days of receiving such a request. The procedure at such a meeting shall be in accordance with Article 8 (If the above is added, article 7 will become article 8) section 3 to 5.

The supreme authority of the Society is vested in a General Meeting of the members and it can be Ordinary or Extraordinary.

An Ordinary Annual General Meeting shall be held within 6 months from the close of its financial year.

At other times, an Extraordinary General Meeting must be called by the President on the request in writing of not less than 25% of the total voting membership or thirty (30) voting members, whichever is the lesser, and may be called at any time by order of the Board. The notice in writing shall be given to the Secretary setting forth the business that is to be transacted. The Extraordinary General Meeting shall be convened within two (2) months from receiving this request to convene the Extraordinary General Meeting.

If the Board does not within two (2) months after the date of the receipt of the written request proceed to convene an Extraordinary General Meeting, the members who requested for the Extraordinary General Meeting shall convene the Extraordinary General Meeting by giving ten (10) days' notice to voting members setting forth the business to be transacted and simultaneously sending out the agenda by any legally admissible means.

At least two (2) weeks' notice shall be given of an Ordinary Annual General Meeting and at least ten (10) days' notice of an Extraordinary General Meeting. Notice of meeting stating the date, time and place of meeting as well as the agenda shall be sent out to all voting members by any legally admissible means.

Unless otherwise stated in this Constitution, voting by proxy shall not be allowed at all General Meetings.

The following points will be considered at the Annual General Meeting:

1. The previous financial year's accounts and annual report of the Board.
2. Where applicable, the election of office-bearers and Auditors for the following term.

Any member who wishes to place an item on the agenda of a General Meeting may do so provided they give notice to the Secretary one (1) week before the meeting is due to be held.

At least 25% of the total voting membership or thirty (30) voting members, whichever is the lesser, present at a General Meeting, whether Ordinary or Extraordinary, shall form a quorum. Proxies shall not be constituted as part of the quorum. Decisions will be considered approved when the number of affirmative votes exceed the negative ones, with null or blank votes not being counted for this purpose, nor abstentions.

In the event of there being no quorum at the commencement of a General Meeting, the meeting shall be adjourned for half an hour and should the number then present be insufficient to form a quorum, those present shall be considered a quorum, but they shall have no power to amend any part of the existing Constitution.

The administration of the Society shall be entrusted to a Board consisting of the following to be elected at alternate Annual General Meetings.

1. President
2. Vice-President
3. Secretary
4. Treasurer
5. [5 Ordinary Board Members]

1. Deliberate on the creation of an Advisory Board and appoint or replace its members.
2. Deliberate on the extinction and creation of Working Groups and Committees, and appoint or replace the members that comprise them.
3. Approve the operating regulations of the Board, Committees, Working Groups, the Advisory Board, and the Electoral Regulations.

The President shall chair all General and Board meetings. They shall also represent the Society in its dealings with outside persons.

The Vice-President shall assist the President and deputize for them in their absence.

The Secretary shall keep all records, except financial, of the Society and shall be responsible for their correctness. They will keep minutes of all General and Board meetings. They shall maintain an up-to-date Register of Members at all times.

The Treasurer shall

Ordinary and Co-opted Board members shall represent diverse viewpoints and participate actively in board discussions and decision-making. They shall perform duties assigned by the Board from time to time.

One (1) voting members, not being members of the Board, shall be elected as Auditors at alternate Annual General Meetings and will hold office for a term of two years only and shall not be re-elected for a consecutive term. The accounts of the Society shall be audited by a firm of Public Accountants and Chartered Accountants if the gross income or expenditure of the Society exceeds $500,000 in that financial year, in accordance with Section 4 of the Societies Regulations.

They:

The financial year shall be from May 1st to April 30 the following year.

If the Society at any time acquires any immovable property, such property shall be vested in trustees subject to a declaration of trust.

The trustees of the Society shall:

The office of the trustee shall be vacated:

Notice of any proposal to remove a trustee from their trusteeship or to appoint a new trustee to fill a vacancy must be given by any legally admissible means at least two (2) weeks before the General Meeting at which the proposal is to be discussed.

The funds of the Society shall not be used to pay the fines of members who have been convicted in court of law.

The Society shall not engage in any trade union activity as defined in any written law relating to trade unions for the time being in force in Singapore.

The Society shall not indulge in any political activity or allow its funds and/or premises to be used for political purposes.

The Society shall not raise funds from the public for whatever purposes without the prior approval in writing of the Assistant Director Operations, Licensing Division, Singapore Police Force and other relevant authorities, where necessary.

The Society shall not amend its Constitution without the prior approval in writing of the Registrar of Societies. No alteration or addition/deletion to this Constitution shall be passed except at a General Meeting and with the consent of two-thirds (2/3) of the voting members present at the General Meeting.

In the event of any question or matter pertaining to day-to-day administration which is not expressly provided for in this Constitution, the Board shall have power to use their own discretion. The decision of the Board shall be final unless it is reversed at a General Meeting of members.

In the event of any dispute arising amongst members, they shall attempt to resolve the matter at an Extraordinary General Meeting in accordance with this Constitution. Should the members fail to resolve the matter, they may bring the matter to a court of law for settlement.

The Society shall not be dissolved, except with the consent of not less than three-fifths (3/5) of the total voting membership of the Society for the time being resident in Singapore, expressed, either in person or by proxy, at a General Meeting convened for the purpose.

In the event of the Society being dissolved as provided above, all debts and liabilities legally incurred on behalf of the Society shall be fully discharged, and the remaining funds will be disposed of in such manner as the General Meeting of members may determine or donated to an approved charity or charities in Singapore.

A Certificate of Dissolution shall be given within seven (7) days of the dissolution to the Registrar of Societies.